Jacquet Weston Engineering ("We") are committed to protecting and respecting your privacy.
This policy (together with our terms and conditions and any other documents referred to on it) sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us. Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it.
The rules on processing of personal data are set out in the General Data Protection Regulation (GDPR).
Data controller - A controller determines the purposes and means of processing personal data.
Data processor - A processor is responsible for processing personal data on behalf of a controller.
Data subject – Natural person
Personal data - The GDPR applies to ‘personal data’ meaning any information relating to an identifiable person who can be directly or indirectly identified in particular by reference to an identifier (as explained in Article 6 of GDPR). For example name, passport number, home address or private email address. Online identifiers include IP addresses and cookies.
Special categories personal data - The GDPR refers to sensitive personal data as ‘special categories of personal data’ (as explained in Article 9 of GDPR). The special categories specifically include genetic data, and biometric data where processed to uniquely identify an individual. Other examples include racial and ethnic origin, sexual orientation, health data, trade union membership, political opinions, religious or philosophical beliefs.
Processing - means any operation or set of operations which is performed on personal data or on sets of personal data, whether or not by automated means, such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.
Third party - means a natural or legal person, public authority, agency or body other than the data subject, controller, processor and persons who, under the direct authority of the controller or processor, are authorised to process personal data.
Chris Romer, QHSE Manager, is the data controller for Jacquet Weston Engineering This means he is responsible for how your personal data is processed and for what purposes. His contact details are by email to firstname.lastname@example.org or by phone to 01488674400. The requirement for a DPO (Data Processing Officer) has been reviewed. Due to the fact that Jacquet Weston Engineering are not involved in data processing which requires regular and systematic monitoring of individuals on a large-scale, processing which references special categories of data on a large scale, or data referencing criminal convictions and offences, the appointment of this post is not required by GDPR.
You may give us information about you by filling in forms on our website www.jweltd.com, or by corresponding with us by phone, e-mail or otherwise. This may include information you provide when you use our website, subscribe to our services, search for a product, place an order or make an enquiry on our website, participate in discussion boards or other social media functions on our site (Linkedin, Facebook, Twitter), enter a competition, promotion or survey, and if you report a problem with our site.
We use your personal data for the following purposes:
With reference to the categories of personal data described in the definitions section, we process the following categories of your data:
We have obtained your personal data directly from yourselves and/or publicly accessible sources such as websites and social media sites.
a) Personal data (article 6 of GDPR)
Our lawful basis for processing your general personal data:
|Consent of the data subject;||A Data Consent form will be issued when collecting data from an individual data subject (e.g. sole trader) rather than a limited business|
|Processing necessary for the performance of a contract with the data subject or to take steps to enter into a contract;||Financial information, contact information|
|Processing necessary for the purposes of the legitimate interests of the data controller or a third party, except where such interests are overridden by the interests or fundamental rights or freedoms of the data subject;||Data is required to ensure JWE carry out due diligence when entering in to a contractual agreement with a customer or a supplier, and also to ensure that all contractual obligations can be addressed|
b) Special categories of personal data (article 9 of GDPR)
Jacquet Weston Engineering will not hold or process data from yourselves as identified within article 9 of GDPR – Special categories of personal data.
Your personal data will be treated as strictly confidential and be shared only with relevant staff to assist in their work-related duties and relevant data processors such as banks for the execution of transactions relevant to contractual obligations. In some cases, data may be shared with third party processors to obtain relevant financial information with regard to contractual obligations.
We will keep your personal data for no longer than is reasonably necessary, unless otherwise instructed by yourselves, for a period defined in the table below.
|Type of data||Reason for retention||Period of retention|
|Name, address, email and other contact details||Future contact for the purpose of procurement, future contact for the purpose of relevant information distribution and correspondence.||Indefinite unless otherwise instructed by yourselves.|
|Financial information||Future business transactions, compliance with HMRC.||7 years.|
|Credit card information||Not retained.||N/A|
|Other personal data obtained from publicly accessible sources||Future correspondence.||Indefinite.|
You are under no statutory or contractual requirement or obligation to provide us with your personal data but failure to do so may impact development of a contractual agreement between our businesses.
Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data:
We will not transfer your personal data outside the EEA.
We do not use any form of automated decision making in our business.
If we wish to use your personal data for a new purpose, not covered by this Data Privacy Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions.
To exercise all relevant rights, queries or complaints please in the first instance contact our data controller, Mr Chris Romer by email – email@example.com or telephone – 01488674400
If this does not resolve your complaint to your satisfaction, you have the right to lodge a complaint with the Information Commissioners Office on 03031231113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF, England.